Our Privacy policies

1.1

We take your privacy seriously. This notice sets out your privacy rights and explains how we collect, use and share personal information about you, both during and after your relationship with us.

1.2

Please read this notice together with any other privacy notice we may give you when we collect personal information from you, so that you understand how and why we are using that information.

This notice applies to personal information that we collect of individuals that apply to participate and that may participate in our programming. It does not apply if you are a current or past employee, worker or contractor of ours. In that case, a different privacy notice applies

3.1

When we say ‘we’ or ‘us’ in this notice, we are referring to Renegade Stories Limited.

3.2

We are, what is known as, the ‘controller’ of your personal data - that means the company that is responsible for processing your personal information.

3.3

Our contact and registration details are as follows:

Company Name: Renegade Stories Limited

Country of Registration: England

Company Number: 14508689

Email: info@renegade-stories.co.uk

4.1

During our relationship with you, we may collect, store and use the following information about you:

personal details, such as name, marital status
contact information including email address and postal address
if your child is applying to, or participating in a programme, we will also include your name and contact details, as parent or guardian
identity details, such as gender
ID, such as passport or driver’s licence
photographs and videography
demographic information such as your postcode
details about you, if you are applying to and ultimately taking part in a programme, including references
any other personal information you choose to disclose to us or we capture in the course of our relationship with you
bank account information.

4.2

We may also gather, store and use more sensitive personal information – this includes information about your health, race, ethnicity, political opinions, religious beliefs, sexual orientation, sex life and information relating to criminal offences. Where possible, the nature of the information we will collect will be explained to you in advance.

4.3

You do not need to provide any of the above information, but if you don’t, you may be unable to apply or take part in our programme.

5.1

We collect your information in different ways:

5.1.1

directly from you, for example when you apply, participate or contribute to a programme, meet us face to face or complete electronic and/or paper forms we provide to you;

5.1.2

from publicly available sources, such as social media platforms; and

5.1.3

from other sources that you give us permission to access (e.g. medical health checks, criminal offences data) and from support professionals.

6.1

We may process information about you for the following purposes:

6.1.1

to process your application to contribute to a programme;

6.1.2

to assess your suitability to contribute and participate in our programming;

6.1.3

to document you giving or not giving your consent (where we are relying on that as a condition to processing your data) and

6.1.4

if you are selected to participate in a programme:

a.

to develop, produce, distribute and administer the programme and

b.

to assess and assist with your welfare.

6.2

We will not use your personal data for any marketing purposes, but if you agree, then we may contact you about other programmes we think you may be interested in participating in.

6.3

We will make sure that our use of your personal information complies with UK data protection laws. Those laws allow us to use your personal data for one or more specified lawful bases. Depending on where we are in the application and production process, these will be one or more of the following:

6.3.1

where we have obtained your consent;

6.3.2

to take steps to enter into a contract with you or to comply with our obligations under any contract with you;

6.3.3

in order to discharge our legal and regulatory obligations;

6.3.4

in order to establish, exercise or defend our legal rights or for the purpose of legal proceedings;

6.3.5

as is necessary for our, or a third party’s, legitimate business interests, such as:

a.

administering the application process;

b.

responding to queries or complaints you might raise;

c.

providing you with support and safeguarding, where we believe it is necessary, including after the Programme has been broadcast;

d.

considering you for opportunities in other programming;

e.

administering the operation of our TV production business;

f.

developing our programming;

g.

commercially making full use around the world, of our programming (including clips of it), for the period in which we have rights in that programming. We also keep an archive copy of the programme after our rights have expired;

h.

to promote the programming, including via social media channels;

i.

to share with our professional advisors, financiers and/or the commissioning entities or broadcasters that we are producing the programme for, any co-producer that we are producing the programme with and any distributor of the programme;

j.

complying with our obligations under contracts with third parties:

k.

maintaining compliance with internal policies and procedures; and

l.

monitoring the use of our intellectual property.

6.4

Special protection is given to certain kinds of your personal information that is particularly sensitive. This includes information about your health, racial or ethnic origin, political views, religious or similar beliefs, sex life or sexual orientation, trade union membership and your criminal offences data.

6.5

We may only process this information where you have given us your consent. However, we may process this type of personal data without your knowledge or consent, where it is necessary for our, or a third party’s, legitimate business interests (such as to make and distribute programming) and this is required or permitted by law on the following bases:

6.5.1

the personal information is manifestly made public by you;

6.5.2

the personal information is being processed in the establishment, exercise or defence of legal claims (for example in the context of a personal injury claim) the processing is necessary for the performance of a task carried out in the public interest (e.g. safeguarding children or individuals at risk, journalism in connection with unlawful acts and dishonesty, to prevent or detect unlawful acts, for equality of opportunity or treatment ); or

6.5.3

the processing is necessary to protect your vital interests or another individual where you are physically or legally incapable of giving consent.

6.6

We may also process information about any criminal convictions you may or may not have and information relating to convictions or offences (e.g. when conducting background checks from the Disclosure and Barring Service).

6.7

We will ordinarily only process this information where you have given us your consent. However, we may process this type of personal data without your knowledge or consent, where this is required or permitted by law on the following bases:

6.7.1

the personal information is manifestly made public by you; or

6.7.2

it is necessary for the purpose of, or in connection with, any legal proceedings (including prospective legal proceedings) or is necessary for obtaining legal advice, or is otherwise necessary for the purposes of establishing, exercising or defending legal rights; or

6.7.3

to protect an individual’s vital interests where you are physically or legally incapable of giving consent.

6.8

Where you have given us your consent to use your personal information in a particular way, you have the right to withdraw your consent at any time, which you may do by contacting us as described in section 19 below. We will generally only ask for your consent for direct marketing purposes, on some occasions where we film you or where we ask you to provide us with information relating to any criminal offences. Please note that the withdrawal of your consent will not affect any use made of your information before you withdrew your consent, and we may still be entitled to hold and process the relevant personal information to the extent that we are entitled to do so on lawful bases other than your consent.

7.1

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us.

7.2

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

8.1

Where you apply to be on a programme or participate in a programme, we share your information (to the extent necessary only):

8.1.1

with health and safeguarding professionals, where we obtain their services to provide support to you or to help us assess whether you are suitable to contribute to our programming;

8.1.2

with other companies that may be involved in the making and distribution of the programme, which will include co-producers, broadcasters and distributors;

8.1.3

if the programme is distributed, and your personal information is included in the programme, that information will be disclosed worldwide, publicly as part of the programme;

8.1.4

with the Creative Diversity Network for Diamond diversity research (see section 9);

8.1.5

with service providers and advisors such as companies that support our IT, provide us with legal or financial advice and generally help us deliver our services;

8.1.6

with the Government or our regulators where we are required to do so by law or to assist with their investigations;

8.1.7

with police and law enforcement to assist with the investigation and prevention of crime; and

8.1.8

with a purchaser of our business or assets, if we become involved in a transaction involving the sale of our business or our assets.

9.1

We monitor equality of opportunity and treatment. As part of that we contribute to a television industry wide diversity monitoring initiative called Diamond. The Diamond initiative reports on the diversity of TV production in the UK.

9.2

We will share your email address with the Creative Diversity Network, Soundmouse and Silvermouse and you will be invited to join in the Diamond initiative.

9.3

The company running the Diamond initiative will then contact you to ask whether you are willing to contribute to the initiative by providing certain information (such as gender, ethnicity, age, and sexual orientation). This information is collected, processed and stored anonymously on the Diamond system. For more information about this initiative please see http://creativediversitynetwork.com/diamond/contributors/. If you decide to participate, you will be provided with a separate privacy notice that will apply to the processing of that information. The controllers of the Diamond Initiative are the main UK broadcasters, including the BBC, ITV, Channel 4 and Sky.

10.1

Our website logs various information about visitors, including internet protocol (IP) addresses, browser type, internet service provider (ISP) information, referring / exit pages and date / time stamp and we may use this information:

10.1.1

to analyse trends, administer the website, track your movement around the website and gather broad demographic information. However, we do not link this information to personally identifiable information;

10.1.2

for Google Analytics which sets cookies to collect information about how visitors use our website. We use the information to compile reports and to help us improve the website. For more information about how we use cookies and tracking information in an anonymous form, please see our Cookie Policy; and

10.1.3

to provide third parties with aggregate statistical information and analytics about visitors to our site but we will make sure no one can be identified from this information before we disclose it.

11.1

The personal information we collect about you is not transferred to or stored in countries outside of the UK or European Union except as set out in this section:

11.1.1

our programming and promotion of it may be made available worldwide and so any of your personal information included in that, may be made available worldwide;

11.1.2

in limited circumstances the people to whom we may disclose personal information as mentioned in section 8 above may be located outside of the UK and European Union. In these cases, we will impose any legally required protections to the personal information as required by law before it is disclosed; and

11.1.3

if you require more details on the arrangements for any of the above then please contact us using the details in section 19 below.

12.1

We do not retain your information for longer than necessary for the purpose for which it was collected.

12.2

If you have applied to be on a programme, we will keep your application until the end of the casting process. If you are unsuccessful, your application will be securely destroyed unless we have asked for your permission to keep your details to consider you for the next series.

12.3

If you are taking part in a programme, usually, the personal data will be used for the duration of a programme life cycle – including distribution of the programme to the broadcaster and distributor. A copy will then be retained in our archive.

12.4

Please contact us if you would like to understand how long we keep other types of your personal information.

12.5

It is important to ensure that the personal information we hold about you is accurate and up-to-date, and you should let us know if anything changes, for example if you change your phone number or email address. you can contact us using the details in section 19 and, where appropriate, we will update the relevant personal information for you.

13.1

We are committed to ensuring that your information is secure and have numerous security measures in place to protect the loss, misuse and alteration of information under our control, such as passwords and firewalls. We cannot, however, guarantee that these measures are, or will remain, adequate. We do, however, take data security very seriously and will use all reasonable endeavours to protect the integrity and security of the personal information we collect about you.

13.2

We will notify you and any applicable regulator of a breach of our obligations under data protection laws, where we are legally required to do so.

14.1

You have the following rights in relation to your personal information:

14.1.1

the right to be informed about how your personal information is being used;

14.1.2

the right to access the personal information we hold about you;

14.1.3

the right to request the correction of inaccurate personal information we hold about you;

14.1.4

the right to request the erasure of your personal data in certain limited circumstances;

14.1.5

the right to restrict processing of your personal information where certain requirements are met

14.1.6

the right to object to the processing of your personal information;

14.1.7

the right to request that we transfer elements of your data either to you or another service provider; and

14.1.8

the right to object to certain automated decision making processes using your personal information.

14.2

Some of these rights may not apply as they may have specific requirements and exemptions which apply to them, or they may not apply to personal information recorded and stored by us. For example, we do not use automated decision making in relation to your personal data. However, some rights have no conditions attached, so your right to object to processing for direct marketing are absolute rights.

14.3

This privacy notice sets out a general summary of your legal rights in respect of personal information and you can find more information about your legal rights on the Information Commissioner’s website https://ico.org.uk/your-data-matters/.

14.4

To exercise any of the above rights, or if you have any questions or concerns relating to your rights, please contact us by using the details set out in section 19 below.

15.1

If you make a complaint about our handling of your personal information, it will be dealt with in accordance with our complaints handling procedure. In the first instance it will be reviewed by our operations team who will respond to you within 28 days. If you are dissatisfied with this response you may request that your complaint be escalated, in which case it will be passed to a senior person in our business who will review your complaint and the initial response and provide a further response within 28 days of your request to escalate the matter.

15.2

If you are unhappy with the way we are using your personal information you can also complain to the UK Information Commissioner’s Office. Please see https://ico.org.uk/make-a-complaint/ for more information. We are here to help and encourage you to contact us first to resolve your complaint.

15.3

You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.

15.4

We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.

15.5

We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.

We will only send you emails on a specific programme where you have opted to receive communications from us. You can let us know at any time that you do not wish to receive these messages by contacting us using the details set out in section 19 below or by clicking on the unsubscribe link in any marketing messages we send to you.

Our website may include links to third-party websites and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites or applications and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit so that you can understand how they treat your personal data.

We reserve the right to alter this privacy notice at any time. Such alterations may be posted on our website and if we have your email address, notified to you by email. Those changes will come into effect three business days after posting/emailing you. It is important that you read any such alterations as and when they are posted on the website by us. If you object to any alteration, please contact us as described in section 19 to ask us to cancel any communications with us.

If you need to contact us about this notice or any matters relating to the personal information we hold on you, you can write to us at Renegade Stories Limited or email us at info@renegade-stories.co.uk.

Posted 19th May 2023.

PRIVACY NOTICE FOR CONTRIBUTORS

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